Call for OLAC Conference Scholarship Applications

OLAC will award one Conference Scholarship that will provide funds for a member of Online Audiovisual Catalogers to attend the OLAC 2012 Conference in Albuquerque, NM, October 18-21, 2012. Website of conference: http://olac2012.weebly.com/

Eligibility:
Any personal member of OLAC who has never attended an OLAC Conference is eligible for the OLAC Conference Scholarship.

Award Description:
The award amount of up to $1,000 will cover reasonable estimated costs for registration for the conference, preconference if desired, lodging, travel, and meals. The scholarship will be distributed after the conference in the form of a reimbursement, so the award recipient should save receipts.

Conditions/Requirements:
The recipient must confirm in writing that he or she will attend.  The recipient must attend the full conference, including the business meeting where the award will be announced, and the recipient must write a brief report for the OLAC Board indicating what he or she gained and found to be most helpful in his or her work. This report will be published in the OLAC newsletter Applicants must include a completed application form (below), a current resume, and a cover letter describing why the applicant wishes to attend the Conference, how the receipt/non-receipt of the scholarship will influence his or her ability to attend the conference, and potential applications to his or her present and future job responsibilities.

Application Deadline
The application and supporting materials must be received no later than Friday June 29, 2012.  The award will be announced no later than Friday, July 20, 2012.

E-mail your application (form below) and supporting materials to: Ms. Sevim McCutcheon,  Lmccutch@kent.edu<mailto:Lmccutch@kent.edu>

The 2012 OLAC Conference Scholarship committee is Christina Hennessey (2010 recipient, Loyola Marymount University), Nerissa Lindsey (2010 recipient, Texas A&M International University) and Sevim McCutcheon (OLAC Past President, Kent State University).

2012 OLAC CONFERENCE SCHOLARSHIP APPLICATION FORM Please email the following information to Sevim McCutcheon, along with a cover letter and resume.

Name: (First MI Last)
Mailing Address:
Country:
Daytime telephone:
Email address:
Place of employment:
Position title:
Personal member of Online Audiovisual Catalogers since:
Brief description of job responsibilities/related non-print involvement/experience:

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OLAC Research Grant Award winner

Congratulations goes to Bobby Bothmann as the winner of the 2012 OLAC Research Grant award.

His research is intended to generate an RDA companion to Nancy B. Olson's "Cataloging of Audiovisual Materials" (CAVM), providing cataloging examples for non-print formats using RDA guidelines and FRBR concepts.

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New CAPC Members

The Cataloging Policy Committee (CAPC) of OLAC is pleased to announce new members on the committee. Joining CAPC as a full member is Mary Huismann, Music/Media Cataloging Coordinator at the University of Minnesota, whose term runs from June 2012-June 2014. Beth Cox, Special Formats Cataloger at Southern Illinois University, and Annie Glerum, Head of Complex Cataloging at Florida State University, will also be joining CAPC as interns. Their terms run from June 2012-June 2013.

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MOUG announces 2012 award winners

The Executive Board of the Music OCLC Users Group (MOUG) is pleased to name Sonia Archer-Capuzzoas this year’s recipient of the Ralph Papakhian Travel Grant.  This award was established in 2011 to support attendance at the annual MOUG meeting and, in recognition of Ralph Papakhian’s mentoring role in music librarianship, is especially intended to support newer members of the profession in both public and technical services.

The Executive Board of MOUG is also honored to name Phyllis Jones as the tenth recipient of MOUG’s Distinguished Service Award.  This award was established to recognize and honor those who have made significant professional contributions to music users of OCLC.  The MOUG Executive Board selects recipients based on nominations received from the membership.  The award was announced on February 15, 2012 during the MOUG Business Meeting in Dallas.

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WorldCat Local and music - MOUG recommendations update

MOUG (Music OCLC Users Group) has been investigating the features of WorldCat Local that impact discovery of music materials. In April 2010, a draft of "WorldCat Local Enhancement Recommendations for Music" was released, and we have followed this draft with periodic updates. A new update on those recommendations and those received over the past two years is now available on the MOUG website:
Music Recommendations for WorldCat Local Status Report (March 14, 2012)
(http://www.musicoclcusers.org/WorldCatLocalStatusRpt_20120314.pdf)

Recommendations address:
*Display and functionality of uniform/preferred titles *Conference names *Display of analytic and added entries *Genre headings *Display of fields related to production, performers, and recording *External content from AllMusic *Additional display and functionality issues

Previous updates as well as the original draft WorldCat Local Enhancement Recommendations for Music are available on MOUG's Public Services page, http://www.musicoclcusers.org/reftools.html.

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PCC Day One for RDA Authority Records will be March 31, 2013

The PCC Policy Committee has identified the following date for PCC Day One for RDA Authority Records:  March 31, 2013.
The date gives a year of lead time for NACO catalogers to be trained in NACO RDA authority work (training sessions coming in April!) and to develop a smooth and confident local workflow for those contributions.  It provides a reasonable target date for the work that will need to take place in and with the authority file in preparation for RDA.  It gives the vendor community time to plan.  And because it matches the date for LC implementation of RDA, there will be less confusion for catalogers in keeping dates straight.
 This means that for authority records:

• Saturday, March 30, 2013 is the last day that new AACR2 authority records will be permitted in the LC/NACO Authority File.
• Beginning Sunday, March 31, 2013, all new authority records entering the LC/NACO Authority File must be coded RDA.

 
This means that for bibliographic records:

• Beginning Sunday, March 31, 2013, all access points on bibliographic records coded “pcc” must be RDA, even if the bibliographic description follows AACR2.
• There is no set date for PCC institutions to begin contributing RDA bibliographic records.  PCC continues to believe that institutions can set their own timetable for this transition.

 
More information on NACO RDA training and record review will be coming soon on PCCLIST.  As soon as catalogers are trained on NACO RDA authority work, they may begin contributing those records to the LC/NACO Authority File, even before March 31, 2013.  NACO training will be general training, and will focus on the differences between AACR2 and RDA heading and reference construction, and on the new fields that can be added to authority records.  It will not cover specialized areas, such as music, law, series, and complicated uniform titles such as the Bible, Koran, etc.  Some NACO Funnel Coordinators may wish to plan specialized training sessions in these areas to assure satisfactory understanding and record review prior to the March 31, 2013 implementation date.

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Library of Congress Announces Its Long-Range RDA Training Plan

The U.S. RDA Test Coordinating Committee issued its first quarterly update on progress towards carrying out the recommendations made in the Committee’s Final Report issued in June 2011.  The progress is very promising.  Because the Library of Congress has such a large contingent of staff to be trained to apply RDA, we have determined that we will need sufficient lead time to get everyone trained.  To set the training plan in motion, we needed to determine a target RDA Implementation Day One.  As will be seen in the attached plan, we have determined that date to be March 31, 2013.

LC’s partner national libraries (U.S.: National Agricultural Library and National Library of Medicine; and non-U.S.: British Library, Library & Archives Canada, Deutsche Nationalbibliothek, and National Library of Australia) have been apprised of our plan and also intend to target the first quarter of 2013 as their RDA implementation date, i.e., between January 2 and March 31, 2013.

We are now sharing our plan broadly to alert our various constituencies. By doing so as early as possible, we hope that this will help others prepare for RDA implementation. As we update the plan, we will continue to share it, along with documentation, training, and other related information on LC’s Resource Description and Access (RDA)—Information and Resources in Preparation for RDA Website (http://www.loc.gov/aba/rda/).

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The Library of Congress, in cooperation with the Music Library Association, has begun to develop a new thesaurus of terms representing vocabulary for the medium of performance of musical works. The vocabulary is intended to be used, at least initially, for two bibliographic purposes:

• to retrieve music by its medium of performance in library catalogs, as is now done by the controlled vocabulary, Library of Congress Subject Headings (LCSH);
• to record the element “medium of performance” of musical works, as represented in individual music resources cataloged according to RDA: Resource Description and Access (RDA).

Medium of performance is now recognized as a separate and distinct bibliographic facet that should have its own vocabulary and vocabulary structure. Searches by medium enable users to retrieve music by a particular instrument or instrumental group, voice or vocal group, through a medium term alone or in any combination with other medium terms the searcher may specify.

As currently incorporated into LCSH, medium of performance terms may occur in subject headings in two ways: either along with a term for genre, form, type, or style of music, or in subject headings that have only one or more medium terms in them. Eventually, Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) will contain the terms for genre, form, type, style, etc., of music. When such music terms are implemented in LCGFT, it is envisioned that we will cease including such terms in LCSH strings. In that way, LCSH continues towards the direction set with the LCGFT initiative, to reflect more what a work is about, leaving what a work is to LCGFT, and showing what the medium of performance is through use of the new Library of Congress Medium of Performance Thesaurus for Music (LCMPT).

Our intention is to use the Library of Congress Medium of Performance Thesaurus as a source vocabulary for RDA’s “medium of performance” element. Currently, RDA contains only a small representative selection of all of the terms that could be used for medium of performance. It should also be noted that any library’s adoption of this new Medium of Performance Thesaurus could proceed independently from any cataloging code or communications standard the library may adopt.

As part of developing this new thesaurus of medium of performance terms, the terms will be defined and their relationships to each other made explicit. The thesaurus will contain many terms familiar to users of LCSH but there will be more terms than LCSH provides. The thesaurus will sometimes use different terms than LCSH uses for the same concept. Once the new thesaurus appears in structured form and is implemented, updating will take place at the Library of Congress according to a regular schedule and with the same cooperative participation by other libraries as is now done for LCSH and LCGFT.

Questions may be sent to Geraldine Ostrove, Policy and Standards Division, Library of Congress (gost@loc.gov)

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Genre/Form headings for Globes

In 2009 the Library of Congress’ Policy and Standards Division (PSD) and LC’s Geography and Maps Division (G&M) began a project to develop genre/form terms for cartographic materials.  In 2010 approximately 60 terms were approved for use and implemented.  However, an important issue has not yet been resolved:  What is the appropriate genre/form treatment for globes? 

PSD and G&M have collaborated on a discussion paper that proposes an answer to this question.  The paper is available on LC's web site at http://www.loc.gov/catdir/cpso/genreformgeneral.html and responses may be sent to Janis L. Young, LC's genre/form coordinator, at jayo@loc.gov by July 31, 2012.

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Sports-specific genre/form headings cancelled

The Policy and Standards Division of the Library of Congress plans to cancel sport-specific moving image genre/form terms from Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT) on June 18, 2012.  In all, 24 terms of the type [sport] films and [sport] television programs (e.g., Curling films; Tennis television programs) will be cancelled.

Library of Congress Subject Headings (LCSH) policy, which permits headings to be established based on the terminology used in works about the films, is unchanged.  Therefore, if a work is written about curling films, for example, a proposal may be made to add curling films to LCSH. 
The rationale for cancelling the sport-specific genre/form terms, along with the list of terms to be cancelled, is available on the Library of Congress' web site at http://www.loc.gov/catdir/cpso/genre_form_sports_terms_cancellation.pdf.

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Parallel records and the 936 field

When the concept of parallel records for language of cataloging was introduced to broad usage within WorldCat in 2003, OCLC provided the option for libraries to record the OCLC control number of parallel records that they identified in field 936.  We had hoped to use this field to collocate records at some future date.  With the passage of time and the development of other tools for bringing records together, most notably GLIMIR, we now know that we will not be using the 936 field for this purpose.  Therefore, we are discontinuing use of the 936 field for recording OCLC numbers of parallel records at this time.  The Bibliographic Formats and Standards (BFAS) document has been changed to reflect this decision.  
OCLC plans to delete any existing 936 fields that contain OCLC control numbers for parallel records from records in WorldCat beginning in July 2012. 

For more information on Parallel records see Section 3.10 in BFAS: http://www.oclc.org/us/en/bibformats/en/specialcataloging/default.shtm