OLAC Newsletter
Vol. 29 | No. 1| March 2009

The OLAC Newsletter (ISSN: 0739-1153) is a quarterly publication of the Online Audiovisual Catalogers, Inc. appearing in March, June, September and December. Permission is granted to copy and disseminate information contained herein, provided the source is acknowledged.

In this issue

From the Editor

Treasurer's Report

OLAC Meeting Minutes:

• CAPC
• Executive Board
• Membership

Conference Reports:

• MARBI
• CC:DA
• AMIA

LC Update

MOUG/OLAC Liaison Report

Reports from the 2008 OLAC/MOUG
Conference, Part II:

Workshops:

• Elect. Resources
• Form/Genre Headings
• Integrating Resources
• Metadata for Audiovisual Materials
• Worldcat Local
• RDA Program
• Poster Sessions
  

News and Announcements

Announcement of New Officers

Book Reviews:

• Metadata
• Kidzcat

OLAC Cataloger's Judgment:

• Sounds & Silence
• Edition or contents
• Order of names in 505
• PowerPoint on CD-ROM
• Mysteries of the 007
• Which came 1st 508 or 511
• True colors
• Computer file vs. video
• Auteur theory questioned

News from OCLC

CONFERENCE REPORTS
Jan Mayo, Column Editor

** REPORTS FROM THE **
2009 ALA Midwinter Conference
Denver, CO

This report includes updates on proposals and discussion papers of interest to the OLAC constituency from the recent ALA MARBI meetings in Denver, Colorado. If you would like to see the complete list of topics discussed, you can find them at: http://www.loc.gov./marc/marbi/

Proposal No. 2009-04: Addition of Codes for Map Projection in 008/22-23 in the MARC 21 Bibliographic Format This proposal passed as written. It added two codes to the bibliographic format for map projection, bk for Krovak and bl for Cassini-Soldner.

Discussion Paper no. 2009-DP02: Definition of field 588 for Metadata control note There was general support for this proposal, which would add a new tag, the 588, for specific notes that are mainly used by catalogers or administrators. The proposal came from the serials community who would like to be able to use a more specific MARC tag for their "Description based on" notes, but it would also be useful in the media community for notes indicating the chief source of information, like "Title from container". The separate tag would allow systems to control where and when to display a field in a public catalog, since, although it is important for a cataloger to see this information at the beginning of the notes fields, it is thought that most catalog searchers don't need this information very often and so it could be displayed at the end of the notes instead of first. It was agreed that this will come back as a proposal at the next MARBI meeting in July. The proposal will include enhance granularity in the field as well a $5.

Discussion Paper no. 2009-DP03: Changing Field 257 (Country of producing entity for archival films) of the MARC 21 Bibliographic Format to include non-archival materials. This discussion paper will come back as a proposal at the MARBI meeting this summer. This paper suggested that the current restriction on the 257 to apply only to archival materials be lifted. This would allow institutions that want to indicate in the bibliographic record the original country of production of a film to do it here. Currently many libraries use geographic subdivision in the genre film to bring out what country is producing the film. In the recent implementation
of genre heading for film and television by Library of Congress, these genre headings are not allowed to be geographically subdivided so there is a need to record this information elsewhere. There are some additional questions to be answered about punctuation in the field, as well as repeatability.

Proposal No. 2009-01/1: New data elements in the MARC 21 Authority Format This proposal passed with additions. It adds new fields to the authority format (field 046, 621, 622, 623, 624, 625, 626, 627, and 628) that allow the adding of attributes for persons, families, corporate bodies, works, and expressions. These new fields allow for coding of information about dates, places, address, language, activities, gender and family information.
They are needed to enable the use of new RDA rules for authority control data.

Proposal No. 2009-01/2: New content designation for RDA elements: Content type, media type, carrier type This proposal passed with some minor changes. It defines three new fields that will allow catalogers to record the three separate elements of Media type, Carrier type, and Content type as instructed in RDA. The fields chosen for this are 336, 337, and 338. The 336 for content type will contain the RDA terms for the form of communication through which the work is expressed like "text", "performed music", or two-dimensional moving image". The 337 is for Media type which will contain the RDA terms for format designations like audio, video or computer. The final field, the 338 for Carrier type, will contain RDA terms for the category of carrier that is used to convey the content of the resource, like audio disc, computer disc, videocassette, etc.

Proposal No. 2009-01/3: Identifying Work, Expression, and Manifestation records in the MARC 21 Bibliographic and Authority Formats This proposal did not pass. This proposal would have made a way to indicate the FRBR level in bibliographic and authority records. Although there was general agreement that there is a need to be able to identify data that corresponds to the different levels of the FRBR model, it was thought that doing it in the current records would not be beneficial because many bibliographic and authority records contain data from more than one of the levels. For instance, bibliographic records have work, expression, manifestation, and sometimes even item level information in them. There was some agreement that it might be useful in authority records to know which ones are purely "work" records but this proposal did not propose that. There was no clear consensus about what to do next with this proposal.

Discussion Paper 2009-DP01/1: Encoding URIs in MARC records This discussion paper will return as a proposal at the next MARBI meeting. This paper looked at the use of links to lists for terms instead of and in addition to using the term itself. This would enable, for instance, the entering of a link to an authority record for a term instead of the term itself. There are many such lists of vocabularies in RDA and more thesauri are being developed. There was general agreement that using the delimiter "1" for this URI was appropriate, even though it is the last free delimiter.

Discussion Paper 2009-DP01/2: Relationship Designators for RDA Appendix J and K Parts of this discussion paper will come back as proposals. In RDA there are two appendices, J and K, which attempt to handle FRBR concepts. Appendix J lists possible relationships between the FRBR Group 1 entities work, expression, manifestation, and item. Appendix K lists possible relationships between persons, families, and corporate bodies. The paper looks at the many possible ways that relationships can be made in our records. The ways examined in this paper are, the linking method (already used in records for some things like the $x ISSN in the 440), preferred access points, unstructured descriptions, and structured descriptions. There was general consensus that expanding the use of the $4 and $e to accommodate ease of making these relationships was the best way to do it.

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Committee on Cataloging: Description and Access
(CC:DA)
Liaison Report
submitted by Martha M. Yee for Greta de Groat
Stanford University Libraries

Current RDA Schedule in the United States

• 4th quarter 2008, review of final draft of RDA
• February 2, 2009, constituency responses to full draft due
• March 12-20 2009, JSC and CoP meet in Chicago; JSC finalizes review of comments received
• 3rd quarter 2009, release of RDA
• 4th quarter 2009 to early 2010, testing of a live RDA database by LC with other beta test sites; CoP national libraries evaluating RDA prior to implementation
• 1st or 2nd quarter 2010, final review 3rd or 4th quarter 2010, training and implementation

Apparently Canada, Australia and the U.K. are not coordinating with the United States and internationally RDA will be implemented as soon as the on-line tool is available.

At this CC:DA meeting, the current draft of RDA was not discussed at all. John Attig has not yet compiled all of the CC:DA responses to the full draft. However, he has set up a blog at http://www.personal.psu.edu/jxa16/blogs/resource_description_and_access_ala_rep_notes/

Anyone who wishes to follow the process of compilation of CC:DA responses can tune in at that blog to John's news about his progress and where he has encountered still unresolved issues. He did ask that recommendations for core elements for visual resources be sent to him as soon as possible. He also indicated that non-humans will be included in the definition of person but that no examples or specific instructions for formulating a name exist at this point; this is on a "to-do" list. He indicated that the JSC had decided not to include a definition of 'edition' in the glossary because it was too difficult to define in the FRBR context. The JSC is still working on the problem of indicating the relationship between the preferred title for a work and the title proper when they are identical. The JSC decided not to add the explicit video formats requested, but instead to encourage their use by way of the escape clause in the rule. The title of a compilation will no longer be considered to be that of the first work. Instead, catalogers will be encouraged to either create separate records for each title or devise a title. Barbara Tillett indicated that the LC response to the full draft will come out at the end of January and will recommend an extensive overhaul of Appendices J and K.

The report of the CC:DA Task Force on the Review of Proposed ISBD Area 0 might be of interest, since there are discrepancies between what ISBD is proposing to use to replace the GMD and what RDA is proposing to use to replace the GMD. The
ISBD report can be viewed at: http://www.ifla.org/VII/s13/isbdrg/ISBD_Area_0_WWR.htm

The CC:DA Task Force report can be viewed as item 10 on the CC:DA agenda at: http://www.libraries.psu.edu/tas/jca/ccda/agen0901.html#agenda

The report from ALA Publishing may also be of interest. According to Don Chatham, RDA will be offered in three forms:

1. Perpetual access to a web site consisting of the first edition of basic instructions (never updated) at a one-time cost of $100-125. The update process has not yet been clarified or structured yet.
2. Online toolkit including the basic instructions only, sold on a subscription basis, 1 user less than $100-125/year, 2-4 users $400-500 a year, etc., apparently with no discounts for large groups of users (cost equals number of users times
   $100-125).
3. Online resources consisting of RDA plus all other resources found in Cataloger's Desktop, sold on a subscription basis; no cost suggested yet.

Apparently ALA Publishing is very reluctant to license RDA to Cataloger's Desktop and there was negative reaction to this at CC:DA. Chatham also stated that "records created within the subscription tool are open data and can be shared." This suggests that ALA Publishing plans to market this version of RDA as software for the creation of cataloging records.

Temporary licenses for training are planned and discounts for educators are planned. Various schema for different circumstances (novice catalogers, experienced catalogers, etc.) will be "freely available on the web."

The failure to plan for a print product also elicited great disappointment at CC:DA. Margery Bloss indicated that marketing research several years ago revealed that 58% of those polled wanted a print product. The full draft just reviewed does show, however, how much development would be necessary to create a print product.

At this meeting CC:DA submitted a report to CCS warning about how difficult training and implementation will be, given the poorly written text in the final draft of RDA. CCS is forwarding a report to ALCTS, but, based on Mary Woodley's oral
report to CC:DA, the CCS response to CC:DA's concerns seems to be that it is too late to do anything about the text at this point in time.

Barbara Tillett's Library of Congress report can be viewed as item 7 on the CC:DA agenda at: http://www.libraries.psu.edu/tas/jca/ccda/agen0901.html#agenda

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Association of Moving Image Archivists (AMIA)
Cataloging and Metadata Committee
Liaison Report
submitted by Thelma Ross
Academy Film Archive

From the meeting held in Savannah, GA, November 13, 2008:

New appointments

Amy Lucker will be resigning as chair of the AMIA Standards Review Subcommittee (SRS). Thelma Ross will take over (immediately) as the new chair for the 2009-11 term.

Marwa El Sahn volunteered to be a liaison with IFLA and she mentioned that the next meeting will be in Milan.

Amy Lucker, current Vice President and future President of Art Libraries Society of North America (ARLIS/NA), volunteered to be the liaison to ARLIS/NA. She said better collaboration between AMIA and ARLIS/NA would be benefit both, since they address similar issues.

Liaison reports

Thelma Ross, OLAC liaison. She reported on the work undertaken by the Task Force for FRBR-based Work-level moving images. The first two of four reports have been published. She indicated they will want feedback and support from the
SRS.

Nancy Goldman, International Federation of Film Archives (FIAF) liaison. She reported that the FIAF cataloging rules revision is being worked on. They want to create something that works well with RDA, FRBR, and CEN. Information will be
going up on a wiki soon. Conceptually the project is moving forward, but they decided to adhere more closely to RDA while building it. It is being developed mostly from the European archives viewpoint, but also will be applicable beyond
their requirements. FIAF is also moving forward on the subscription databases including full text articles and holdings of silent era film collections.

Andrea Leigh, Society of American Archivists (SAA) and LC liaison. She reminded the committee that she is part of the DACS (Describing Archives: A Content Standard) working group. She is seeking feedback from AMIA C&M committee members using DACS for her to include in the next DACS revision. Specifically, she would like to know how people are using DACS for moving image materials and if they have any needs that are not served by the standard as it currently is written. She announced that the Archivists' Toolkit is being actively used. SAA offers workshops on implementing AT.

Conference sessions or projects in development for next year:

At the next conference, devote either a session or the second C&M committee meeting time to a forum for discussing cataloging problems. Both SAA and ARLIS/NA do a similar thing, where people bring their questions/problems before a panel of experienced catalogers. Throughout the year, members could use Basecamp as a place to post questions and follow discussion threads.

Karen Barcellona has been trying to get a controlled vocabularies project off the ground for the last year. She is seeking a volunteer to manage the project and others to contribute vocabularies from their own institutions, and to compile and review vocabularies from other sources. The project could fill a couple of needs:

1) Review controlled vocabularies within Moving Image Collections (MIC), identify gaps and try to fill them.

2) The SMPTE metadata dictionary (RP210) reserved a spot for AMIA to contribute terms for description and preservation. One approach would be to collect institutional vocabularies. Another longer term, more complicated version, would be to work to produce an "AMIA approved" list of terms. This project would be coordinated with Karen Broome, the committee's liaison to SMPTE.

The Moving Image Genre-Form Guide (MIGFG) is going away. All of the genre/form headings will be incorporated in LCSH. Propose a hands-on session for the next conference to explain the new revision and usage. OLAC posted a list on their website with a list of all the LCSH terms that can be used for moving image genre/forms. A link on MIC should point to the OLAC list.

This year the Cataloging and Metadata for Moving Images Workshop is in rotation for a regional workshop in the Spring. The workshop is due to be presented on the West Coast, and Nancy Goldman said the Pacific Film Archive (PFA) Library could host it. Jim Wheeler volunteered to be the contact in Denver. The Workshop Subcommittee will get together soon to discuss the next round.

Possible project related to shared name authority work. OLAC has a Networking Names Advisory Group (NNAG). Another project could be looking at how to contribute names to the Union List of Artist Names (ULAN).

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